Office Administrator – Part Time

Job Details:

  • Industry: Admin
  • Address: Hove
  • Salary: £10PH
  • Job Type: Part Time Permanent

Job Description:

    Office Administrator – PT

    Hove

    £10 per hour

    Hunters’ client is a small fun and friendly well established homecare company. We are looking for a part-time Office administrator to join their team to assist with the day to day running of the business.

    Working Hours = Wednesday & Thursday 9-5pm. The successful applicant will also be required to work full time hours 9am to 5pm 6 weeks of the year to cover holidays.

    If you are organised, reliable, flexible, able to work alone and on your own initiative, computer literate ( with Word & Excel) and have great communication skills (both verbal and written), we would love to hear from you. Care experience would be a distinct advantage.  PLEASE EXPLAIN WHY THESE PART TIME HOURS SUIT YOU BETTER THAN FULL TIME HOURS?

    Main Job Tasks and Responsibilities

    • Answer phones and transfer to the appropriate staff member
    • Take and distribute accurate messages
    • Greet public and clients and direct them to the correct staff member
    • Coordinate messenger and courier service
    • Receive, sort and distribute incoming mail
    • Monitor incoming emails and answer or forward as required
    • Prepare outgoing mail for distribution
    • Fax, scan and copy documents
    • Maintain office filing and storage systems
    • Update and maintain databases such as mailing lists, contact lists and client information
    • Retrieve information when requested
    • Update and maintain internal staff contact lists
    • Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
    • Type documents, reports and correspondence
    • Organize travel arrangements for staff
    • Co-ordinate and organize appointments and meetings
    • Assist with event planning and implementation
    • Monitor and maintain office supplies
    • Ensure office equipment is properly maintained and serviced
    • Perform work related errands as requested such as going to the post office and bank
    • Keep office area clean and tidy

     

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